MANUAL PREPARED IN ACCORDANCE WITH SECTION 51 OF THE PROMOTION OF ACCESS TO INFORMATION ACT, NO 2 OF 2000 FOR PROTEA HOSPITALITY CORPORATION (PTY) LTD (Registration no. 1988/002162/07)

[The Guidelines of the South African Human Rights Commission were followed in the preparation of this Manual and their assistance is acknowledged]

1. CONTACT DETAILS

Protea Hospitality Corporation (Pty) Ltd is a group that actively promotes the hospitality industry in the Republic of South Africa either by owning hotels or managing hotels and self-catering time share units on behalf of the owners.

Protea Hospitality Corporation group consists of the following:-

Direct Holdings:-

1. Protea Property Holdings (Pty) Ltd
2. Protea Hotels & Inns (Pty) Ltd
3. Protea Hotels Investments (Pty) Ltd
4. Protea Hotels Group (Pty) Ltd
5. Protea Hotels Management Limited (registered in Mauritius)
6. Protea Hotels Bloemfontein (Pty) Ltd
7. African Pride Hotels (Pty) Ltd
8. Protea Hotels Sea Point (Pty) Ltd
9. Protea Faranani Investments (Pty) Ltd
10. Protea Melrose Arch (Pty) Ltd
11. Protea Junction (Pty) Ltd
12. Midrand Protea Hotels (Pty) Ltd
13. FF Hotel Enterprises (Pty) Ltd
14. Protea Sea Point Property (Pty) Ltd
15. Santos Protea Hotels (Pty) Ltd
16. Protea Edward Property (Pty) Ltd
17. King George III (Pty) Ltd
18. Protea Hotels Nelspruit (Pty) Ltd
19. Protea Hotels Mafikeng (Pty) Ltd
20. Protea Hotels (Russia) (Pty) Ltd

Indirect Holdings:-

1. Gold Reef City Hotel (Pty) Ltd (50%)
2. Protea Hotels Empowerment Initiative (Pty) Ltd (45%)
3. Manupont 178 (Pty) Ltd (50%)
4. Landmark Lodge (Pty) Ltd (100%)
5. Plan One (Pty) Ltd (44.5%)
6. Protea Hotels Empowerment Consortium (Pty) Ltd (38.4%)
7. Protea Hotels Nelspruit (33.33%)
8. Atholl Developments (Pty) Ltd (28.6%)

Financial Director:

Mr Arnold Cloete
Tel: (021) 430 5241 / 430 5000
Fax: (021) 430 5333
E-mail: This e-mail address is being protected from spam bots, you need JavaScript enabled to view it

Web site: http://www.proteahotels.com 

2. SECTION 10 - GUIDE ON HOW TO USE THE ACT

The section 10 Guide on how to use the Act is available from the South African Human Rights Commission.
Enquiries can be directed to:-

The South African Human Rights Commission: PAIA Unit
Private Bag 2700
Houghton 2041

Tel: 27-11-484-8300
Fax: 27-11-484-0582
Website: http://www.sahrc.org.za
E-mail: This e-mail address is being protected from spam bots, you need JavaScript enabled to view it

3. RECORDS AVAILABLE IN TERMS OF LEGISLATION OTHER THAN THE PROMOTION OF ACCESS TO INFORMATION ACT 2 OF 2000

Records are held in accordance with statutory provisions that includes those in the following Acts (note: this list is not exhaustive):

1. Basic Conditions of Employment Act, 75 of 1997
2. Companies Act, 61 of 1973
3. Compensation for Occupational Injuries and Diseases Act, 130 of 1993
4. Employment Equity Act, 55 of 1998
5. Income Tax Act, 58 of 1962
6. Labour Relations Act, 66 of 1995
7. Occupational Health and Safety Act, 85 of 1993
8. Skills Development Act, 97 of 1998
9. Unemployment Insurance Act, 30 of 1996
10. Value-Added Tax Act, 89 of 1991
11. Generally Accepted Accounting Principles Act

4 . ACCESS TO RECORDS

4.1 Notice published in terms of section 52(2): None

Protea Hospitality Corporation (Pty) Ltd. holds no information that is freely available without a request for access in terms of the Act.

4.2 Categories of Information held in company records:-

Financial Records

1. Accounting records
2. Taxation records
   

Statutory Company Information and Records
Personnel Records

1. Conditions of Service
2. Employee Records
3. General Correspondence
4. Employment Equity Records
5. Remuneration Records
6. Provident Fund Records
7. Training

Marketing and Sales

1. Group Sales and Marketing Records
   

Records related to fixed and moveable property
Legal Documentation

Commercial Contracts

4.3 Manner of access:

Requesters are to complete the prescribed form as contained in the Regulations to the Act. (Regulation 10, Act No.2 of 2000) and send it to the contact person listed above. Payment of the prescribed fee is required before the request is processed where applicable. Upon granting the request, an access fee as prescribed must be paid.

The requester will, subject to the provisions of the Act, be notified within
30 days of receipt of the request whether the request is granted. Refusal
of the request may be made upon grounds stipulated in Act 2 of 2000.

5. AVAILABILITY OF MANUAL

This manual will be published in the Government Gazette and is available at the Human Rights Commission. The manual is available on the company's website and is also available for inspection at the Protea Hospitality Corporation registered address as listed above, free of charge. Copies of the manual may be obtained from the contract person subject to payment of the prescribed fee.

6. DISCLAIMER

"This message contains information intended solely for the addressee and intended recipients. If you are not the addressee or intended recipient, you may not peruse, use, disseminate, distribute or copy this message or any file attached to this message. If you have received this message in error, please notify the sender immediately by email, facsimile or telephone and thereafter delete the original message from your machine.
Furthermore, the information contained in this message and any attachments thereto is for information purposes only, unless otherwise stated. Protea Hotels & Inns does not accept responsibility or liability for the unauthorized use of its email facility and/or the use of its email facility other than for its own authorized business purposes.

Whilst all reasonable steps are taken to ensure the accuracy and integrity of information transmitted electronically and to preserve the confidentiality thereof, Protea Hotels & Inns accepts no liability or responsibility whatsoever if information or data is, for whatsoever reason, altered, corrupted, or does not reach its intended destination."